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Overview

Lynx Events Management System is a platform for “all things events”. Lynx is web based and has a mobile application that allows you to create and manage an event. From pre event (RSVP and ticketing) activities, event marketing, onsite event management to post event analysis. Lynx has features that cater for just about everyone, whilst being simple and user friendly. It is a platform to increase event visibility to get more people signing up and attending. Lynx streamlines attendee payments, increasing revenue. With Lynx you get location based services. You get an easy way to manage and plan events, and also a platform for attendees to interact and engage.

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PRE-EVENT
Create event in the admin portal with customised form fields for event and upload artwork:

  • Attendees can register on the landing page by filling in the set fields and an email is sent with profile details
  • portal is attached to the registration process or when registered attendees logs in to the portal
  • The system keeps a log of all registered attendees and payment information in a contact list Attendee interaction via email and SMS
  • The system runs a reconciliation of payments

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EVENT
At the event, the system can accept

  • Onsite registration
  • Attendance confirmation and name tags/IDs
  • Onsite payments
  • Room accommodation assistance for guests
  • Car rental assistance
  • Meeting request portal
  • Event news feeds
  • Event schedule manager
  • Event review portal

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POST-EVENT
Delegate check out functionality.

  • Participant reports, Survey results and interpretation, Review reports and Spreadsheet report production
  • Event activity analytics, Website, Demographics and Social media
  • Financial reconciliation, Budget analysis, Payment progress, Financial report and Money transfers
  • Send thank you emails/ SMS, Load picture gallery and Update web content

FREE ESSENTIALS PROFESSIONAL ENTERPRICE
Typical Use

Small that do not charge for entry to the event <= 75 attendees

Once-off events <= 150 attendees (utilization costing) Once off events <= 500 attendees (feature based + utilization costing) Recurring on-going event management for organisations (Licensing, per user/ event/feature)
Cost FREE 1 user access R17.50 per registered attendee 1 user access R4,500 2 user access
  • 4 events/pa
  • 3 users access
  • Starting R35,000
Networking (Pitch & Match) - Optional Optional Included
Finance Management - Optional Optional Included
Delegate Management - Optional Optional Included
Email Marketing *Optional Included Included Included
Ticketing /Check-In Included Included Included Included
Registration Webpage Included Included Included Included
Analytics Included Included Included Included
Onsite Management Included Included Included Included
API Access - - - Optional
Events App - - Optional Optional
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BESPOKE DEVELOPMENT

  • Integration
  • Customised System Deployment

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FULL SERVICE AGENCY

A team of flexible project managers, copywriters and designers at your service! Quite convenient if you don’t have the time or expertise to do this.

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ONSITE EVENT SUPPORT
We can also assist at your request to provide:

  • Ticketing and registration – Registration stands for attendee. We can also provide printers that automatically print accreditation cards as soon as a delegate registers onsite.
  • Personnel – Support staff
  • Equipment hire – Registration stands, printers, scanners etc

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BRAND ENHANCEMENT

An efficient and reliable online system that will enhance event sentiment among delegates and media that will guarantee positive reviews.

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DELEGATE NETWORK EXPOSURE

The unique meetings and networking feature enables delegates to grow their business contacts through group and one on one targeted meet ups.

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EVENT CONTINUITY AND ATTENDANCE GROWTH

A smoothly run event with value adding networking features will increase the chances of repeating the formula annually or in different locations.

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ATTRACT FUNDING AND SPONSORS

Brand visibility plus our social media geared event strategy places any event in good stead to attract sponsors and funders so that the host doesn’t bare the costs.

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IMMEDITE CASH POSTIVIE EVENT

Experience higher event uptake and payment commitment through our simple registration and online payment.

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ADMINISTRATION FEES

A system that handles event detail, bank reconciliations, and event stats so you can focus on adding value and being face to face with attendees and reducing event costs.

Phone: + 27 11 465 9097 / + 27 83 417 0216
Email:info@lynx.events
Address: Infinity Business Park, Block B, 4 Peiter, Wenning Rd. Fourways, 2191 Johannesburg.